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Purchasing Specialist
Description:
- Manage the purchasing cycle efficiently and within the budgetary expectations, by preparing requests for quotations, scouting for multiple suppliers, canvassing for quotations, requesting for samples, seeking approval from end-users, facilitating documentary approvals and PO issuance, and monitoring delivery of quality goods.
- Perform document control and document management on all purchasing documents prior to processing or forwarding to other departments - checks completeness of data, check accuracy of PO, facilitate issuance of receiving reports, update monitoring sheets, file all purchase orders.
- Attend various meetings in aid of coordination on procurement requirements
- Coordinate with supervisors and end-users regarding their stock requirements and exact specifications.
- Maintain a database of item codes with updated reference prices.
- Maintain and update the Vendor Database and Vendor Accreditation Files.
- Introduce best practices in procurement such as bid processes, material forecasting & balancing, supplier recognition / awards, payment terms negotiation.
- Troubleshoot on procurement transactions with problematic invoices, duplicate billings, etc.
- Conduct site visits to existing suppliers - to negotiate on terms and to check on quality compliance.
- Conduct area visits or attend trade fairs to seek out and accredit additional suppliers and to negotiate on terms.
- Spearhead cost-benefit analysis for substitute materials, new suppliers, etc.
- Check with government offices for the requirements prior to placement of Purchase Orders for imported purchases and inspect documentary requirements for imported purchases prior to shipment.
- Prepare other reports or conduct other tasks, as may be required by Management.
- With at least 5 years’ experience in purchasing - sourcing, vendor relations, negotiations, facilitation of item pick-up, filing and admin works, document management
- With a bachelor's degree in any business course
- With a valid driver’s license - at least Non-Professional (preferably Professional 1-2-3), and driving for at least 5 years
- Very technologically-savvy: Whatsapp, Google Drive, Google Sheets, Excel, Google Calendar - With confident personality and is able to communicate with all types of personalities
- With proven track record of reliable attendance
- With proven integrity and work ethic
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