Senior Admin staff Japanese trading company

◆Job Description

General Affairs & Office Management
・Manage office supplies, equipment, and maintenance to ensure a productive work environment.
・Oversee facility management, including office security, cleanliness, and repairs.
・Handle vendor and service provider negotiations (office leasing, utilities, maintenance, etc.).
・Support employee needs related to workplace safety and well-being.
・Administrative & Compliance Support
・Ensure company policies and procedures are implemented effectively.
・Maintain company documents, records, and internal communication materials.
・Assist in regulatory compliance and government-related administrative tasks.
・Support audits and documentation for internal and external reviews.

Contract & Asset Management
・Oversee contracts for office leases, insurance, and service agreements.
・Manage company assets and inventory, ensuring accurate records.
・Coordinate with legal teams for contract renewal and compliance.

HR & Employee Support (if applicable)
・Support the job hiring process
・Assist with employee onboarding and exit processes.
・Handle workplace safety programs and employee engagement activities.
・Support visa and work permit applications for expatriates (if applicable).
・Assist BIR matters with accountants

Accounting 
・Handling petty cash, payroll, and so on

【important】
We are looking for a highly motivated individual with the potential to grow into a future Head of Back Office, overseeing Accounting, Human Resources, and General Affairs. The ideal candidate will demonstrate strong leadership qualities, a proactive mindset, and a willingness to take on increasing responsibilities over time. This role is envisioned as a long-term investment in talent development, with a clear career path toward senior management in back-office operations.

Having more than 5 years of related experience
Strong communication skills and MOS skills
Proficiency in MS Office (Word, Excel, PowerPoint) and administrative tools.
Open for learning to be trained for accounting roles, HR, and others

Work schedule: Monday ~ Friday 8:00~17:00

Interview Process:  F2F interview (negotiable to Online interview)

Transpo allowance: P150.00/working day

SL & VL: 5~15days SL, 5~15days VL, 1~4EL ※see below
※Above are after Regularization
1-2 years employment - 5SL/5VL - 1EL
3-4 years employment - 10SL/10 VL - 2EL
 5 years above - 15 SL/15 VL - 4EL   not used, commutable to cash

Additional bonus depending on the company's results/profitability