ADMIN COORDINATOR

Transport & Logistics Coordinator

Join our team and play a key role in keeping operations moving efficiently and on schedule. We’re looking for a proactive and detail-oriented individual who thrives in a fast-paced logistics environment.

Key Responsibilities

? Operations & Coordination

• Strategically plan and coordinate daily transport activities to ensure smooth operations
• Assign vehicles and drivers based on delivery priorities and operational needs
• Track and monitor fleet movements to ensure timely and efficient deliveries
• Communicate clearly with drivers on routes, schedules, and instructions
• Ensure all vehicles are inspection-ready, meeting safety and compliance standards
• Coordinate servicing, repairs, and preventive maintenance to minimize downtime
• Promptly identify and resolve vehicle issues, defects, or breakdowns
• Work closely with internal teams to align transport requirements with business needs
• Liaise with external vendors, contractors, and authorities professionally
• Manage delivery challenges, delays, and queries with a solutions-driven mindset

? Administration & Compliance

• Prepare and manage key transport documents such as trip sheets, delivery orders, PODs, and invoices
• Maintain accurate records of vehicle usage, mileage, fuel consumption, and maintenance history
• Update and manage logistics data efficiently in systems and reports
• Organize and maintain proper filing of all transport-related documentation
• Generate reports to support operational and management decisions
• Ensure all driver licenses, medicals, and permits are valid and up to date
• Uphold compliance with transport regulations, safety standards, and company policies
• Handle application and renewal of port passes for drivers

✨ What We’re Looking For

• Strong organizational and coordination skills
• Good communication and problem-solving abilities
• Ability to work under pressure and meet tight deadlines
• Detail-oriented with a high level of accuracy