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Citi Global Realty & Development, Inc.

Executive Assistant

Citi Global Realty & Development, Inc. Posted: 2 Month
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Citi Global is a fast-growing company and we’re looking for future leaders to grow with us!

You’re a Great Fit for us if you are the following:

✨ Adaptable. Able to adjust to changes in a fast-paced environment. Able to learn and apply things fast.
✨ Hungry to learn and grow. Passionate about learning new things, open-minded, and always looking to improve oneself.
✨ Committed to excel. Shows self-leadership. Cares about the quality of his/her work.
✨ Trustworthy and reliable. Maaasahan, mapagkakatiwalaan.
✨ Makes things happen. Energetic. Results-oriented. Problem-solver.
✨ Self-driven. Positive. Self-motivated Proactive. May gustong patunayan. Thinks of challenges as opportunities to grow.
✨ Passionate and persevering. Masipag at matiyaga sa trabaho.

Job Description: 
•    The Executive Assistant’s main role is to contribute to the efficiency of the business by providing personalized, timely and professional support to executive members of CGRDI. His/Her responsibilities include scheduling meetings, managing calendars, making travel arrangements and preparing expense reports. S/He is expected to support the executives in communication, office operations, and business management activities, by identifying and addressing their needs and performing administrative tasks to expedite the workflow of the company. S/He is expected to have adequate decision-making skills and an action-oriented personality to carry out tasks and responsibilities independently. S/He takes charge of the continuous improvement of the office management system, proposing system upgrades and changes as deemed impactful for operational efficiency.

Duties and Responsibilities

Executive Support 
•    Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
•    Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
•    Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
•    Maintains customer confidence and protects operations by keeping information confidential.
•    Completes projects by assigning work to clerical staff and following up on results.
•    Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
•    Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.
•    Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
•    Contributes to team effort by accomplishing related results as needed.
•    Suggest more efficient ways to run the office and troubleshoot malfunctions
•    Review and recommend changes to our company policies
•    Stay updated on innovations in office operations 
•    Organize and maintain the office filing system

Skills and Competencies

•    Relationship Building
•    Collaboration/Coordination
•    Planning and Organizing 
•    Communication (both oral and written)
•    Reporting skills
•    Time management skills
•    Presentation skills
•    Experience
•    Experience in a construction/realty an advantage
•    At least 3 years’ work experience as Executive Assistant, Administrative Assistant, or similar role

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